PRIVACY POLICY

1.        Scope

 All data subjects whose personal data is collected, in line with the requirements of the GDPR.

 2.        Responsibilities

 

2.1      The Data Protection Officer (DPO) is responsible for ensuring that this notice is made available to data subjects prior to Alpha Events collecting/processing their personal data.

2.2      All Employees of Alpha Events who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.

 

3.        Privacy notice

 

3.1      Who are we?

Alpha Events are a provider of bespoke events management.

 

Our DPO and data protection representatives can be contacted directly here:

·       (admin@alphaevents.solutions)

·        (0203 096 3309)

 

The personal data we would collect from you is used only for the purposes of maintaining contact with you and making introductions as requested by you:

 The personal data we collect will be used for the following purposes:

·       Fulfilling our contractual obligations with you

·       Making commission payments into your designated bank account

·       Maintaining ongoing communications relevant to our contract with you

 Our legal basis for processing for the personal data:

·       Our Ambassador or Partner contract with yourself or your organisation

 Any legitimate interests pursued by us, or third parties we use, are as follows:

·       None

 The special categories of personal data concerned are:

·       None

3.2      Consent

 By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Consent is required for Alpha Events to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

You may withdraw consent at any time by contacting the DPO as detailed above.

 3.3      Disclosure

Alpha Events will not pass on your personal data to third parties without first obtaining your consent.

  3.4      Retention period

 Alpha Events will process personal data for facilitating introductions as detailed within the Alpha Events contract with yourself and will store the personal data for the duration of any contractual relationship and for 12 months thereafter.

 3.5      Your rights as a data subject

 At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

·       Right of access – you have the right to request a copy of the information that we hold about you.

·       Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

·       Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

·       Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

·       Right of portability – you have the right to have the data we hold about you transferred to another organisation.

·       Right to object – you have the right to object to certain types of processing such as direct marketing.

·       Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

·      Right to judicial review: in the event that Organisation Name refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.

All of the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data.

 

3.6      Complaints

 In the event that you wish to make a complaint about how your personal data is being processed by Alpha Events (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Alpha Events DPO.

 The details for each of these contacts are:

 

 

DPO contact details

Contact Name:

Mike Scott

Address line 1:

Alpha Events

Address line 2:

Eastcheap Court

Address line 3:

11 Philpot Lane

Address line 4:

London

Address line 5:

EC3M 8AA

Email:

admin@alphaevents.solutions

Telephone:

0203 096 3309

 

3.7      Privacy statement

Read more about how and why we use your data here:

 

www.events-alpha.co.uk/privacy

4.        Online privacy statement

Personal data

 

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information

This privacy notice tells you how we, Alpha Events, will collect and use your personal data for making introductions, keeping you informed of relevant Alpha Events and Partner events and paying introduction commissions earned by way of introductions made in accordance with your contract with us.

 

Why does Alpha Events need to collect and store personal data?

 

In order for us to provide you with the service agreed under our contract with you, we need to collect personal data for correspondence purposes and to pass on to our Partners when expressly requested to do so by you. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

In terms of being contacted for marketing purposes Alpha Events would contact you for additional consent.

 

Will Alpha Events share my personal data with anyone else?

 

We may pass your personal data on to third-party service providers contracted to Alpha Events in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Alpha Events’ procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

 

How will Alpha Events use the personal data it collects about me?

 

Alpha Events will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Alpha Events is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

 

Under what circumstances will Alpha Events contact me?

 

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

 

Can I find out the personal data that the organisation holds about me?

 

Alpha Events at your request, can confirm what information we hold about you and how it is processed. If Alpha Events does hold personal data about you, you can request the following information:

·       Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.

·       Contact details of the data protection officer, where applicable.

·       The purpose of the processing as well as the legal basis for processing.

·       If the processing is based on the legitimate interests of Alpha Events or a third party, information about those interests.

·       The categories of personal data collected, stored and processed.

·       Recipient(s) or categories of recipients that the data is/will be disclosed to.

·       If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.

·       How long the data will be stored.

·       Details of your rights to correct, erase, restrict or object to such processing.

·       Information about your right to withdraw consent at any time.

·       How to lodge a complaint with the supervisory authority.

·       Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.

·       The source of personal data if it wasn’t collected directly from you.

·       Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

 

What forms of ID will I need to provide in order to access this?

 

Alpha Events accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate, utility bill (from last 3 months).

 

Contact details of the DPO:


 

DPO contact details

Contact Name:

Mike Scott

Address line 1:

Alpha Events

Address line 2:

Eastcheap Court

Address line 3:

11 Philpot Lane

Address line 4:

London

Address line 5:

EC3M 8AA

Email:

admin@alphaevents.solutions

Telephone:

0203 096 3309

 

 

Document Owner and Approval

 

The DPO is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.

 

A current version of this document is available to all members of staff on the corporate intranet.

 

Change History Record

 

Issue

Description of Change

Approval

Date of Issue

1

Initial issue

M SCOTT

24/10/2019

 

 

 

 

 

 

 

 

 

 

 

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